Data Protection Notice

Any personal data you submit to the European Scientific Advisory Board on Climate Change in the context of the Advisory Board’s website (www.climate-advisory-board.europa.eu) will be processed in accordance with Regulation (EU) 2018/1725of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data1.

Collection and processing of your personal data are under the responsibility of the Secretariat to the European Scientific Advisory Board on Climate Change, acting as Data Controller.

What personal data do we collect and for what purpose?

When you visit the website of the European Scientific Advisory Board on Climate Change, we do not link or correlate your authenticated session to the collected website usage statistics. The collected statistics are fully anonymized. See "site usage statistics and personalized experience settings" section below for more details.

We collect and process personal data (transactional data) such as IP-address, browser version and other device information that is necessary to securely deliver web pages to your internet client. This transactional data is also processed by personnel in the Secretariat to the European Scientific Advisory Board on Climate Change and at CERT-EU (https://cert.europa.eu/) which provides security services for the European Scientific Advisory Board on Climate Change. This transactional data is also available to our Internet Service Provider and our cloud provider Amazon in EU (see their Privacy Notice and Data Protection Statement).

The processing of your personal data is necessary for the performance of the tasks carried out by the European Scientific Advisory Board on Climate Change as mandated by Regulation (EC) No 401/2009 of 23 April 2009.

Should a user decide to subscribe to the Advisory Board’s newsletter, additional personal data will be collected for the purpose of receiving the newsletter. Currently, users wishing to subscribe to the newsletter should send an email to subscription@esabcc.europa.eu providing their name, surname and affiliation. It is anticipated that in the coming months, a new tool will be used for managing contacts and disseminating information to interested users, on which there will be additional information once available.

You have the right to delete your subscription to the European Scientific Advisory Board on Climate Change Newsletter at any time by contacting the Secretariat to the European Scientific Advisory Board on Climate Change via email: secretariat.advisoryboard@esabcc.europa.eu.

Who can see your personal data

Anonymous visitors to the website of the European Scientific Advisory Board on Climate Change cannot see any personal data on the content created on the site.

A dedicated number of authorized users within the Secretariat to the European Scientific Advisory Board on Climate Change and the European Environment Agency’s IT personnel are authorised to see all history on each content, who made the changes and when, in order for the team to rectify web content, contact initial contributor or roll-back to a previous version in case of need.

Personal data is not shared with third parties for direct marketing purposes.

How can you access or rectify your information

If you wish to exercise your rights as a data subject in relation to the European Scientific Advisory Board on Climate Change website, you should address your request to secretariat.advisoryboard@esabcc.europa.eu.

Site usage statistics and personalised experience settings

We do not store personal data in cookies. We may store your own page settings in non-personalised ways.

By default, the browsing experience of website visitors is tracked by European Scientific Advisory Board on Climate Change using Matomo software2 in order to produce anonymised statistics. For example, when you visit our website, we may collect some data on your browsing experience such as your masked IP address3(anonymized by removing the last two bytes), the web page you visited, when you visited and the website page you were redirected from. The statistics aims at improving our services and your user experience.

This information is used to gather aggregated and anonymous statistics with a view to improving our services and to enhance your user experience. The analytical reports generated by Matomo can only be accessed through the Eionet User Directory authentication system to European Scientific Advisory Board on Climate Change staff, other relevant EU institution staff or by duly authorised external sub-contractors, who may be required to analyse, develop and/or regularly maintain certain sites.

By default, our Matomo installation respects users’ preferences and will not track visitors which have specified "I do not want to be tracked" in their web browsers (aka "Do not track").

Users’ browsing experience is also tracked by Europa Analytics 4. Please see their privacy statement for further information.

How long do we store your personal data

For authenticated users: The personal data you provide in the User Directory will be kept until you ask for the account to be deleted.

You have the right to get your account deleted from the User Directory by sending an email to secretariat.advisoryboard@esabcc.europa.eu.

The personal data you provide for the European Scientific Advisory Board on Climate Change Newsletter subscription will be kept as long as you do not delete your subscription.

Our social media links are not sharing any personal information with third parties without your prior consent. These are simply links to external websites.

If you click on any button that allows you to share our pages or follow a link, you will be redirected to this other page and you are then subject to the privacy policy of this third party, over which the European Scientific Advisory Board on Climate Change has no control or responsibility.

The request will be handled within maximum 15 calendar days.

How do we secure your personal data

Access to your personal data is subject to strict security controls like encryption and access control. We do not share your personal data with third parties without your prior consent.

How to contact us and right to appeal

The European Scientific Advisory Board on Climate Change can be contacted through its Secretariat. The Secretariat is hosted by the European Environment Agency and is based in Copenhagen, Denmark. Please send an email to secretariat.advisoryboard@esabcc.europa.eu or call +45 33 36 71 00.

In case of any difficulties relating to the processing of your data, you may contact the European Environment Agency’s Data Protection Officer (DPO) at the following email address: dpo@EEA.europa.eu.

You are entitled to have recourse at any time to the European Data Protection Supervisor (https://edps.europa.eu; edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the European Scientific Advisory Board on Climate Change.